Volume 9
January 2003

Distribution Tables

Every AccuFund module is able to share distribution tables (the payroll module has its own distribution tables for allocating to different departments on a percentage basis). You only have to create a distribution table once, and then it can be used by the general ledger, accounts payable, accounts receivable, utility billing, and the remaining modules. Here is a distribution table that splits an amount to two accounts on a 50-50 percentage basis:

The distribution table shown above uses complete account numbers. It is also possible to enter masking in the distribution table and then fill in the missing account portions upon using the table. That way it can post to different accounts each time. Of course, you may have as many distribution tables as you wish.

Distribution tables take only several minutes to create, and can save you time in any module in which you are working!


Using the Quick Access Feature

The Accounts Payable and Accounts Receivable modules provide you with the option of using a different vendor address or different customer address when adding a bill to be paid in AP or an invoice in AR. This is accomplished by using a feature called Quick Access. Below we see a sample of its use in AP:

When the feature is turned on, a separate window appears (the Quick Access window shown at above left). In the right form an AP invoice is being entered. When the vendor is selected, that's the que for the Quick Access window to open. This vendor has three available addresses in the Quick Access window. Clicking on one and dragging it to the invoice form will cause a new tab to appear on the form (the General tab):

On the new tab is the address you have dragged over. This address will now be the one used on the check that will pay this invoice. Thus, the Quick Access window allows you to change the default pay address on a vendor if you wish. Notice that the "Override Pay Address" check box is now checked.

The Quick View feature gives you complete control over your check addresses.